![]() ![]() The two biggest features I enjoyed were Boomerang functionality and its use of Google’s G Suite’s built-in Promotions and Updates filters to segment out bulk emails. When I switched over to Airplane 3 and got things synced up, I quickly realized that what I’d thought was Inbox Zero in a couple of my inboxes actually left thousands of unread emails bundled in the Promotions and Updates tabs. ![]() And if the goal is to only read and receive relevant email, well, my previous strategy just won’t cut it. So here’s how I used my first 25 minutes with Airmail to get rid of 80% of the clutter:ġ. Click on just one email that you receive frequently, but no longer want to receive.Ģ. Click on the Unsubscribe button on the bottom of that email. (If you still want to get these emails - for example, banking alerts or MailChimp subscriber updates or something, skip this step and go straight to Step 3.)ģ. With that message still selected, click the bullseye icon at the top of the inbox window. This filters out only the messages from that specific sender, and all the emails they’ve sent you will appear in the inbox.Ĥ. On the Mac version of Airmail 3, this is Command-A, then the Delete button.ĥ. Click the bullseye icon again to remove the filter.Ħ. Rinse and repeat until only relevant emails remain in your inbox.įollowing the above steps, I got rid of ~800 emails, which still left ~1,600 more unreads… and more each time Airmail 3 refreshed. Most of the unreads I saw in Airmail were from a single email account, so I logged into that account’s web mail interface (G Suite, in this case), and entered this search string into the field: (Here’s today’s humbling reminder that even the most diligent communicators are subject to newsletter bloat.) So here’s a 5-minute strategy if you have thousands of irrelevant/bulk emails to process quickly. That filtered out all the promotions I’d previously processed, and then I clicked the checkbox beneath the search bar to select all of these messages - and then clicked the button at the top of the search bar to apply it to all conversations, not just those on the viewable portion of the inbox. Next, I cleared the Updates and Social tabs with these search strings. So here are the steps for G Suite / Google Apps, Gmail:ġ. Use your browser to navigate to your inbox.Ģ. If you don’t have Categories enabled, click the Settings gear at the top right, and then Inbox. Under the More drop-down, click Mark as Read.Įnsure your categories look like this, and click Save Changes, if applicable.ĥ. Alternatively, click the Archive button just to the right of the checkbox you clicked in Step 4. (This step is up to you - some like the look of a clean, archived inbox, while others just don’t want to see unreads.)Ħ. Repeat Steps 3-5 using this search string: is:unread category:updates Repeat Steps 3-5 using this search string: is:unread category:socialħ. Note: Deselect any emails you actually want to read. In my case, I’d already filtered through the last 60 days of emails using the first step, so I knew that any remaining social media notifications, bulk updates and promotions were likely irrelevant. Here’s how I processed them with the remaining 30 minutes in that one-hour window: This is where the magic of IMAP happened for me - those hundreds of unreads went back down to a manageable 20-30. ![]() Marked any irrelevant unread emails as Read. If the opportunity is stale, or the relationship is now irrelevant, or it’s a bulk email that got past the other filters, mark it as Read or Archive it. ![]()
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